In fast-paced industries, managing vendor payments and receivables is critical. RSPL, a company dealing with high-frequency transactions, was struggling to keep up. With no clear view of outstanding dues or upcoming payments, their working capital cycle was under pressure. Manual processes only added to the chaos through missed payments, excess payouts, and daily inefficiencies.
That’s when Contetra stepped in with its fractional CFO services.
The Challenge
RSPL needed real-time visibility on:
- What was payable and when
- Which vendors required urgent payment
- How to maintain a smooth working capital flow
The industry demands agility. Receivables and payables can’t wait. RSPL lacked a system that could prioritize vendor payments without manual effort or delay.
The Solution
We built an automated Vendor Management file using Excel and Power Query. Here’s what it does:
- Pulls bill-wise ageing data from multiple sources
- Prioritizes vendor payments based on business rules
- Instantly shows how much to pay and when
- Eliminates the need for daily manual follow-ups
The setup was simple, scalable, and deployed with zero disruption to RSPL’s operations. Our fractional CFO services also supported vendor management by aligning payment strategies with broader financial goals.
The Results
- Eliminated payment errors. No more overpaying or underpaying vendors.
- Smoother vendor relationships. Timely payments boosted trust and reliability.
- Reduced working capital cost. By paying the right vendor at the right time, RSPL optimized cash flow.
Value Additions
- Operational Efficiency. RSPL’s finance team no longer scrambles every morning to handle payment queries.
- Financial Control. Payments are now aligned with strategic priorities.
- Data-Driven Decision Making. Every rupee of vendor payment is tracked and justified.
These improvements were guided by Contetra’s expert CFO advisory services, which enabled better financial planning and vendor engagement.
which enabled better financial planning and vendor engagement. Why This Solution Worked
Instead of pushing a heavy ERP upgrade, Contetra chose a lightweight, efficient toolset tailored to RSPL’s immediate needs. The result was quick implementation, zero downtime, and measurable impact on financial performance.
Thus, Contetra continues to support businesses like RSPL through tailored CFO advisory services that drive real results.
